Payroll and Benefits Guide - United States - Maine

United States - Maine
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Currency

United States Dollar (USD)

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Capital

Augusta
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Employer Taxes

11.09% – 22.12%
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Date Format

mm/dd/yyyy
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Fiscal Year

1 Jan – 31 Dec

Fun Facts

Augusta is the capital city of Maine, while Portland is the largest city.

Maine is known as the “Pine Tree State”.

The Maine Coon cat is a breed of domestic cat that originated in Maine.

Lobster fishing is a significant industry in Maine.

Maine is home to the famous Appalachian Trail, a scenic hiking trail that spans over 2,000 miles from Georgia to Maine.

The state motto is “Dirigo” which means “I Lead” in Latin.

United-States-Maine

Contributions

Employee Payroll Tax

Contribution TypeRate
FICA Social Security (Federal)6.20%
FICA Medicare (Federal)1.45%
Additional tax0.90%

Employer Payroll Tax

Contribution TypeRate
Unemployment Insurance (State)0.53% –6.16%
Unemployment- New Employer (State)2.31%
FICA Social Security (Federal)6.20%
FICA Medicare (Federal)1.45%
FUTA0.60% – 6.00%

Payroll

Payroll Cycle

Employees are generally paid semi-monthly, with payments made twice a month on predetermined dates as specified in their contracts. The payments cannot exceed a 16 day gap.

13th Salary

There are no legislations for 13th month payments.

Work Hours and Week

The workweek has a maximum of 40 hours per week, 8 hours per day.

Overtime

Maine adheres to the Fair Labour Standards Act (FLSA), and work in excess of 40 hours per week is considered overtime and paid at the rate of 150% of the regular pay. If employees are scheduled to work on weekends or rest days, no additional payment is required. However, should an employer request an employee to work in exceptional circumstances on these days, then overtime is paid at the rate of 150% of the regular pay.
United-States-Maine

Leave

Paid Time Off

Maine does not have any state statute governing the amount and payment of vacation time; however, it is common for employers to decide whether to offer paid or unpaid vacation leave. This must comply with employment law and must be stipulated in the Collective Bargaining Agreements.

Public Holidays

There are 12 official holidays, however, private employers are not required to provide either time off or overtime pay on these days.

Sick Days

It is common for an employer to follow the Family and Medical Leave Act (FMLA) which provides certain employees with up to 12 weeks of unpaid, job-protected leave per year for certain family and medical reasons (maternity leave, serious illnesses or if the employee needs to care for a spouse or child).

Employees are eligible for FMLA if they have worked for their employer for at least one year, completed a minimum of 1,250 hours over the past year, and worked at a location where the company employs 50 or more employees within 75 miles.

FMLA eligible employees are entitled to:

  • 12 working weeks of leave in any one year for a child’s birth and to care for the newborn child within one year of birth.
  • Leave for the adoption or foster care of a child and care for the newly placed child within one year of placement.
  • Care for the employee’s spouse, child, or parent who has a severe health condition.
  • Leave in the event of a serious health condition that makes the employee unable to perform the essential functions of their job.
  • Any qualifying exigency arising out of the fact that the employee’s spouse, son, daughter, or parent is a covered military member on “covered active duty.”

Or

  • 26 working weeks of leave during a single one-year period to care for a covered service member with a serious injury or illness if the eligible employee is the service member’s spouse, son, daughter, parent, or next of kin (military caregiver leave).

In Maine, for employees with 120 days of service, employers must provide one hour of paid leave for every 40 hours worked, up to a maximum of 40 hours of paid sick leave a year.

In addition, there is the Maine Family Medical Leave Requirements Act (MFMLRA) which requires employers (with 15 or more employees and employees with at least 12 months of service) to provide their employees with ten weeks of unpaid family medical leave in a period of any two years. Employees must give adequate notice before the leave dates (at least 30 days), and the employee may use the leave for:

  • The employee’s own serious health condition
  • The birth of the employee’s child or the employee’s domestic partner’s child
  • The placement of a child 16 years old or younger with the employee or the employee’s domestic partner for adoption
  • The serious health condition of the employee’s child, domestic partner’s child, parent, domestic partner, sibling, or spouse
  • The employee’s organ donation
  • The death or serious health condition resulting from the active duty of the employee’s spouse, domestic partner, parent, sibling, or child who was a member of the military.

Maternity Leave

See Sick Leave above.

Paternity Leave

See Sick Leave above.

Parental Leave

See Sick Leave above.

Termination

Termination Process

Except in mass dismissals or as provided for in an employment contract or a collective bargaining agreement, U.S. law does not impose a formal “notice period” to terminate an individual employment relationship, and employment is stipulated “at will.” This means that either the employer or the employee may end the employment relationship without giving either notice or reason, provided it is not illegal, notable discrimination on the grounds of a category protected by law, etc., and as per the Federal Worker Adjustment and Retraining Notification Act (WARN).

The employment contracts of executives and other highly skilled individuals often incorporate a “just cause termination” clause which mandates that the employer may only terminate the employee for “cause” and lists the permissible grounds. In such cases, the parties negotiate the foundations for a “just cause” termination case-by-case.

Notice Period

In Maine, most employees are employed “at-will,” and either party can terminate the employment relationship without notice. In Maine, pay out of unused vacation time is not required by law. Still, generally, employers will pay an employee for unused vacation days, provided the employee gave some advanced notice of resignation; there is no official notice period. Still, in general practice, two weeks’ notice is a minimum requirement.

In mass dismissal cases the Worker Adjustment and Retraining Notification Act (WARN Act) must be followed, and employers must give 60 days’ notice to impacted employees.

Severance Pay

Except as otherwise provided in an employment contract or collective bargaining agreement, employers need not make severance payments to terminated employees. Employers who choose to offer severance would need to have the provisions within the employee’s contract and agreed by both parties, many employers choose to offer severance payment linked to the employee’s length of service. Most common in Maine is one week pay for every year of service.

Probation Period

Probation Period

No legal provision governs a formal “trial/probation period.” However, it is common practice for employers to set a performance evaluation after an initially stated period of employment of 90 days.

Immigration

Foreign nationals without permanent resident status or a work visa are not permitted to work in the United States. An employer seeking to hire a foreign national may file a petition with the United States Department of Homeland Security/ United States Citizenship and Immigration Services (“USCIS”) for an employment visa on behalf of the prospective employee. If the petition is approved, the prospective employee must obtain a “visa stamp” from a United States embassy or consulate (Canadian citizens are exempt from this requirement). To get a temporary U.S. work visa, an employer must file a petition with U.S. Citizenship and Immigration Services (USCIS).

VAT

Maine has a minimum flat sales tax rate of 5.50 USD.